CONTACT INFORMATION

Primary Contact Name:

Organization (if applicable):

Phone Number:

Email Address:

Mailing Address:

Emergency Contact Name:

Emergency Contact Phone:

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EVENT DETAILS

Event Name:

Event Type:
□ Birthday Party
□ Family Reunion
□ Graduation Party
□ Wedding
□ Corporate Event
□ Sports Team Event
□ Community Event
□ Fundraiser
□ Pool Party
□ Celebration of Life
□ Other: ___________________

Event Date Requested:

Alternative Date(s):

Start Time:

End Time:

Setup Time Needed:

Cleanup Time Needed:

Expected Attendance:

Number of Children:

Number of Adults:

Will tickets be sold?
□ Yes
□ No

Will the event be open to the public?
□ Yes
□ No


VENUE SPACE REQUIREMENTS

Which areas would you like access to?

□ Pool Area
□ Clubhouse
□ Kitchen
□ Outdoor Lawn
□ BBQ Area
□ Sports Courts
□ Picnic Area
□ Parking Area
□ Other

Will swimming be part of the event?
□ Yes
□ No

Estimated Number of Swimmers:

Will a lifeguard be provided?
□ Yes
□ No
□ Unsure



FOOD & BEVERAGE

Will food be served?
□ Yes
□ No

Food Service Type:
□ Potluck
□ Self-Catered
□ Professional Caterer
□ Food Truck
□ BBQ
□ Other

Caterer/Food Vendor Name:

Will alcohol be served?
□ Yes
□ No

Type:
□ Beer
□ Wine
□ Spirits
□ Other

Will alcohol be sold?
□ Yes
□ No

Will a permit be required?
□ Yes
□ No
□ Unsure



ENTERTAINMENT & ACTIVITIES

Please indicate all planned activities:

□ DJ
□ Live Music
□ Karaoke
□ Sports Activities
□ Pool Games
□ Bounce House
□ Water Slide
□ Mechanical Ride
□ Dancing
□ Movie Night
□ Speaker/Presentation
□ Other

Entertainment Provider:

Will amplified sound be used?
□ Yes
□ No

Expected End Time for Music:



EQUIPMENT & SETUP

Do you need:

□ Tables
□ Chairs
□ Stage
□ Canopies
□ BBQ Equipment
□ Sound System

□ Small to Medium PA 

□ Background Music System
□ Projector
□ Lighting
□ Extension Power
□ Other

Estimated Number of Tables:

Estimated Number of Chairs:

Special Setup Requests:






DECORATIONS

Will decorations be used?
□ Yes
□ No

Please check all that apply:

□ Balloons
□ Banners
□ Flowers & 
□ Signs
□ Photo Booth
□ Tent/Canopy
□ Other

Will anything be attached to walls, trees, fences, or structures?
□ Yes
□ No

If yes, explain:





SAFETY & RISK ASSESSMENT

Will minors attend?
□ Yes
□ No

Will any organized sports be conducted?
□ Yes
□ No

Will any water activities occur?
□ Yes
□ No

Will any outside vendors participate?
□ Yes
□ No

Vendor Names:



Do you anticipate any special security concerns?



Will private security be hired?
□ Yes
□ No



ACCESSIBILITY & SPECIAL NEEDS

Do any guests require accessibility accommodations?
□ Yes
□ No

If yes, please explain:





PARKING & TRANSPORTATION

Estimated Number of Vehicles:

Will buses, shuttles, or large vehicles be used?
□ Yes
□ No



EVENT AMBIANCE & GOALS

Describe the atmosphere you hope to create:

□ Casual
□ Family Friendly
□ Professional
□ Elegant
□ Festive
□ Sports-Oriented
□ Community Gathering
□ Other

What would make this event successful for you?






TECHNOLOGY & INTEGRATIONS

□ WOW Tixs

□ Other Ticketing platforms
□ GRUVIN - VIP and Memberships

□ Live On Site

□ POS and Payment Systems
□ Marketing & Social Media


ADDITIONAL REQUESTS

Please provide any additional information that will help us prepare for your event:







APPLICANT CERTIFICATION

I certify that the information provided is accurate to the best of my knowledge. I understand that venue approval is based upon the information contained in this form and that additional permits, insurance, deposits, or agreements may be required.

Applicant Signature:



Date: